University Cigar Club! (Need Assistance)

[BBQman]

I absolutely agree with you mast3r shake! Meetings are only going to be held most likely once every two weeks. There are plenty of places around campus that are smoke-friendly, so all I've gotta do is choose one. I also DO have a core group, and along with my friend Lauren, are assigning positions to them according to their strong points and personalities.

Currently, I am the President.
Lauren - vice president, in charge of decisions, member applications, and publicity.
Liz - Treasurer, she takes care of the financial part of the club, and helps decide where and when to spend the money we are given. She also takes minutes during the meetings.
Andrew - Executive, He also handles what we talk about during meetings, and helps to introduce our members to new products and styles.
Krystina - Founding member (member from day 1)
Chelsea - Founding member (member from day 1)

I know it seems like more girls than guys (well it is), but I just haven't met too many guys to invite yet! More will come with time, and hey, maybe the girls in the club will attract more male members!!

Thanks for your input, and happy smoking!
-Robinsond

If they would have had a club like this while I was at Oklahoma State and Kansas, I would have joined in a second!!! How in the hell did you find chicks who dig cigars?? Those are chicks after my heart....:blushlove

 

[Robinsond]

Already I see a problem with the "Founding Member." If you want to start a legitimate group you have to think of the future when you guys are gone. What purpose does a founding member post have in 7 years? None, so that should be eliminated. Next I would state that you are the founder, not the president, and then with in your first meeting have elections to the posts to make them official. You basically know how the voting will go but you should still have it. Executive is something within a company, not a club. I think that position would be better suited as Secretary which is the recorder of both club meetings and board meetings.

The Treasurer does not get to decide where the money goes, but just takes care of the money. Keeps tabs on it, knows how much is going in and out of the club, finds out how much shirts will cost, etc. Money decisions are voted on by the entire board. Secretary takes minutes, not treasurer.

First and foremost you need to come up with a list of positions that the board will be compromised of and a specific description of each. As of now they seem very random, and as I stated earlier founding members are not positions. This club if you are serious will eventually be passed on out of all of your hands so it must be created in a manner that change will not lead to it's demise.

As of now this sounds like "your" club, not the "school's" club. Remember you are making a club for the school, not for yourself.

You're right. I'm quite lost with the rankings of this club actually. I'm waiting for Lauren to return so that she can help me with that stuff. She's really involved with other clubs around campus, so she knows how they work. All input on how the orders should be set would be very helpful. I really hope this works out!

 

[mav_sd]

Do a quick search for "Robert's Rules of Order" online or at the library.

It's probably overkill for some clubs, but well worth a read... of particular interest for you would be the sections where officers are addressed, and in some versions, the tables at the back are very handy for overall structure to how the meetings can be run.

Originally intended for Parliament... the rules have long been known as the standard for many political and non-political organizations. Couln't help to inject some process into your planning. These rules and ritual are what will help to define your club after you are gone.

Good luck with the effort... and remember, there are two ways to look at this thing: 1. Let's have some fun with cigars while I am in school... or .... 2. Let's create an organization with a purpose that will stand the test of time.

IMO - Every club should have a mission... what's yours?

 

[Robinsond]

Thank you mav for your suggestion! I'm going to sit down with Lauren when she comes back from her trip and look over "Robert's Rules of Order" I'm sure it will give our club some structure and purpose.

I believe that my main mission for this club is to introduce another generation into the fine world of cigars. I want my club to be both social, but at the same time, educational. I also believe that young people don't "appreciate" cigars very much, and want them to see how much more there is than "Phillies" and "Games".

 

[Savi1090]

Just dug this thread up from a looong time ago, but I'm curious. How's the club startup process going Robinsond?

 

[whodeeni]

I thought this was a brand new thread! *lol*
How's your pipe club coming Savi?

 

[Mast3r_Shake]

I am also interested to know how this went, do tell!

 

[Savi1090]

Well mine was just a thought, surely not enough people on campus that smoke pipe or interest to consider the idea. But hey, its International Pipe Smokers day, so I'm not complaining today!